Administrative Assistant

إعلان وظيفة شاغرة رقم: 2916

المسمى الوظيفي:  Administrative Assistant

اخر موعد للتقديم: 25.04.2020

ملاحظات:
سيتم الاتصال بالمرشحين المناسبين فقط.

تقبل السير الذاتية المكتوبة بالانكليزية فقط، مع مراعاة ان يكون نوع الملف اما Word أو PDF.

متطلبات العمل:

Education:

Administration or economic certificate specialized in accountancy or any relevant certificate.

Professional Competencies Required:

  1. Proven experience in the same position or similar (at least 1 year).
  2. Knowledge of NGOs system and procedures.
  3. Good time management skills and ability to multi-task and prioritize work.
  4. Good written and verbal communication skills.
  5. Attention to detail and problem solving skills.
  6. Strong organizational and planning skills.
  7. Knowledge of Excel (asset) and Outlook .
  8. Proficient knowledge of Arabic, Good knowledge of English is mandatory.

We offer

We will offer the successful applicant a six months’ contract, renewable dependent on both funding and performance.

Salary and conditions will be in accordance with the organization Terms and Conditions of Employment.

And be willing and able to work in Raqqa with frequent travels in Raqqa Governorate.

الوصف الوظيفي:

  1. HUMAN RESOURCES :

Recruitment & Induction:

  • Receive the entire jobs announcements form HR officer and published.
  • Provide support in the recruitment process(collect the CVs, contact the selected persons for tests and / or interviews and make sure logistic arrangements are in place,prepare attendance sheets for tests and interviews ,call candidates for tests and interviews , prepare interview sheets and share it with designated people ,book the room, book laptops from logistics and book roms for tests and interviews ,print the tests, and provide computers when needed…).
  • Prepare the induction schedule and follow-up with all departments.
  • Participate in the briefing/induction of the newly recruited staff
  • Prepare IDs after received from HR officer for new staff and ensure follow-up of all IDs to be updated according to contracts length.

Daily follow-up – National employees :

  • Produce, disseminate and collect monthly attendance of national employees.
  • Support the Administrative Officers in HR management and archiving.
  • Collect staff leaves and update the leaves follow-up tool.
  • Provide support for the identification of training centers / training opportunities.
  • Prepare and ensure the contact list is updated and share it with the staff after each modification.
  • Update HR board with all information necessary.
  • Scanning of HR files.
  • Collecting medical invoices for reimbursement.
  1. FINANCE AND ACCOUNTANCY :

Accountancy:

  • Ensure the quality of the invoices;
  • If necessary translate to English the invoices and all necessary documents.
  • Record the expenditures in the excel accountancy sheet;
  • Send accountancy to the finance officer;
  • Scanning of Finance documents.
  • Exchange of money.
  • Scan and send daily payments with Finance officer.

Cash-flow management:

  • Responsible of the cashbox.
  • Realize all payments in cash in the respect of the organization’s procedures, and manage advance with Logistics Department.
  • Limit cash flow shortage by anticipating cash and money change needs.
  1. REPORTING;
  • Prepare and update Action Plan / Reporting on a monthly basis.
  • Provide any additional support upon request of Line Manager.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

الجهة المعلنة: Confidential غير معلن

مقر العمل: محافظة الرقة

كيفية التقدم للمنصب:       

يرجى ارسال السيرة الذاتية على البريد الالكتروني /  الرابط الإلكتروني التالي:

hr.raqqa.nes@gmail.com

مع ضروة وضع رقم الإعلان أعلاه و المسمى الوظيفي  او عنوان الشاغر في عنوان الرسالة (خانة الموضوع).

ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.