مساعد لوجستي – مشتريات Logistics Assistant – Procurement

إعلان وظيفة شاغرة رقم: 2931

المسمى الوظيفي:  Logistics Assistant – Procurement

اخر موعد للتقديم: 43951

ملاحظات:
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متطلبات العمل:

  1. Organized and flexible, ability to respond to changing priorities and challenging situations.
  2. Willingness to learn quickly, ask questions, and improve on his/her skills.
  3. Excellent communication, and diplomatic skills with all stakeholders.
  4. Strong attention to detail, and ability to prioritize and problem solve in an unpredictable environment.
  5. Fluency in Arabic and strong Kurdish and English language skills are required.
  6. Maintaining a professional and friendly demeanour as a representative of ACTED at all times.

Skills/Qualifications

  • University education (Bachelor’s Degree or Masters) Within a scientific specialty .
  • 6 month’s experience as Logistics Assistanr or 1 years’ experience as Logistics Assistant
  • Previous experience working with NGO’s preferred
  • Good in English language skills

الوصف الوظيفي:

Duties:

  • Support the Logistics Department in ensuring all procurements are carried out in an efficient and transparent manner in line with ACTED’s policies and procedures.
  • Establishing a positive working relationship with all departments, suppliers, NGO’s, local authorities, bases and regional offices.

Responsibilities:

Procurement

  1. Collection of quotations for supplies and services requested by the Program Departments through Order Forms as directed by the Procurement Logistics Officer.
  2. Drafting of Procurement Memos & Contracts for submission to the Procurement Logistics Officer for review.
  3. Liaising with suppliers to arrange the schedule of supply for the delivery of Program Departments’ supplies or services.
  4. Assisting Program Departments with logistical assistance throughout the procurement process, which includes but is not limited to:
  • Reviewing technical details of all Order Forms received.
  • Providing regular status updates for all Program procurements.
  • Arranging technical checks with a member of the program department for samples of supplies requested before signing a contract with the chosen supplier.
  • Organising the delivery of supplies in a timely manner whilst ensuring a member of program is present to confirm the quality of supplies received.
  • Collecting all documents required in preparation of payment preparation to suppliers or service providers.
  1. Supporting the Logistics Department in other areas when requested to by the Area Logistics Officer or the Procurement Logistics Officer.

Stock Management

  1. Liaising with the storekeeper when stock exit requests are received from the program departments to plan out the release of stock.
  2. Communicating with the trucking supplier for the organization of trucks for transportation of program supplies.
  3. Following up with the storekeeper and program departments to ensure all documentation is correct in line with ACTED’s policies and procedures.

Reporting

  1. Maintaining accurate filing of all procurements in progress and completed.
  2. Contributing to the weekly and monthly report submitted to the Area Logistics Officer by the Procurement Logistics Officer.

الجهة المعلنة: Confidential غير معلن

مقر العمل: عين عيسى, الرقة 

كيفية التقدم للمنصب:       

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