Supply Chain Manager NES

JOB Vacancy Announcement #: (2979)

Job Title: Supply Chain Manager NES

Application deadline: 16.05.2020

Other Information’s:

Only shortlisted candidates will be contacted.

Only fluent English speakers will be considered.

Job Requirements:        

  • 3-5 years’ Experience in Supply Chain Management
  • 3-5 years in similar field
  • NGO experience is an asset
  • Organizational Skills
  • Strong communication Skills
  • Genuine interest in Logistics and Supply Chain Management
  • Good written and spoken language English is essential

Interpersonal skills and attitude:

  • Good reaction capacities
  • Organized and rigorous
  • Solution-oriente
  • Excellent communication and interpersonal skills
  • Able to manage stress
  • Able to work as part of multi-cultural and multi-disciplinary teams.

We offer

The organization will offer the successful applicant a contract until 31st Dec 2020, renewable dependent on both funding and performance.

Desirable starting date is Beginning of June 2018.

and be willing and able to work in Amuda. With frequently travel in NES.

Salary and conditions will be according to salary grid. Minimum 1487 USD/month + (allowances).

Job Description:

Based in Amuda, Hassakeh governorate, under the line management of Field Logistics Coordinator, the Supply Chain Manager is responsible of coordinating Supply Chain at all levels on the mission for all Humanitarian programs, in the respect of the Organization procedures and donors requirements.

Main and only focal point for the all the bases regarding Supply Chain activities, the SC Manager is in charge of liaising with Project Logistics Managers, Procurement and  stock management Staff, Local Procurement as well as Regional and International markets.  The Supply Chain Manager is the only focal point for Supply Chain at all level.

HIERARCHICAL RELATIONSHIPS

Line manager:  Field Logistics Coordinator

Line manager+1:   Area Coordinator

Subordinates:    Stock Officer and Procurement assistant

Duties and Responsibilities

LOGISTICS

Procedures:

  • Accountable for effective implementation of Organization Logistics procedures on each base of the NES Hub, in accordance with Organization policies
  • In charge of communicating Supply procedures to all departments on the whole mission.
  • Realize regular audit on each base (procurement and Supply files)

Fleet, Transport & Movements (goods)

Nes Hub Level:

  • Supervise the movement SOPs of goods within the Hub.
  • Supervise cross boarding and movements (goods) between NES and KRI.
  • Supervise good movements and transfers between Amuda and NES bases

Base Level:

  • Support Logistics Managers for the efficiency of goods transportation according the need and the Organization procedures (transport contracts, Documentations, …)

SUPPLY CHAIN AND PROCUREMENT MANAGEMENT

  • Accountable Focal Point for all the Supply inside and outside NES

Procurement Management

Nes Hub Level:

  • Ensure the respect of Organization procedures and donors requirements for all purchases done (adapted procurement procedure, respect of threshold, …)
  • Consolidate common market from each base for a global procurement if possible
  • Responsible of the harmonization of the Procurement tools (Templates: PSR, SBA, contracts, PMC-CMC-INFLOW …)
  • Coordinate with other missions and coordination for regional or international market;
  • In direct link with Coordination (Amman), the SCM is the only focal point with his/her counterpart in Amman
  • In direct link with Iraq Mission, the SCM is the only focal point with his/her counterpart in Iraq.
  • Responsible to create framework contracts according to needs in each base
  • Responsible for Supply Coordination at Hub Level, Regional and International level

General:

  • Provide adequate support for the elaboration & implementation of the Hub Procurement Plan (activities and support);
  • Support all requesting departments in purchases request phase and follow-up, in coordination with budget holder / technical advisor/Administration (Market study, summary bid analysis, purchase, delivery follow-up, payment)
  • Supervise and provide close and regular support to logistics managers for a good efficiency of the supply chain without any delay in delivery (ad hoc purchase, frame contracts)
  • Supervise and provide close and regular support to the logistics managers for a good knowledge of local market (prices lists, suppliers list, relationships with suppliers,)
  • Supervise and provide close and regular support to the logistics managers for contractualisation (creation, follow-up, …)
  • Supervise and provide close and regular support to the logistics managers for the good implementation of the Purchases follow-up (PMC, regular communication with requesting department, …)
  • Supervise and provide close and regular support to the logistics managers for a good archiving of the purchase folders according the Organization procedures (documentations, validations,)

Base Level:

  • Support the Logistics managers on Supply Chain.
  • Responsible of regular meeting with the NES logistics base managers and PMs to follow up their purchase

Opening new base:

  • Ensure all the procurement process for an opening phase.
  • Work closely with Log Operation Manager in order to provide weekly reconciliations for each base and monthly for the whole NES.
  • Supervise and provide close and regular support to the Logistics base department for an efficient management of projects requests.

LOGISTICS ADMINISTRATION

Finance and budget management

Nes Hub Level:

  • Support the Field Logistics Coordinator and participate actively in proposal writing and designing (BoQ, Logistics needs, …)

NES Bases:

  • Support Logistics Managers on Budget lines management (Expenses follow up, forecast, OFU, BFU…)

HR management

Nes Hub Level:

  • Provide adequate support and regular training to the Supply department.
  • Ensure a proper carrier follow up of each staff in the logistics department (Job description, Individual Action plan, regular appraisal, …)
  • Supervise and provide close and regular support on planning of daily tasks of the logistic department.
  • Ensure proper follow-up for all HR aspects (contract, attendance, leaves,)

Base Level:

  • Support logistics Manager to provide adequate support and regular supply chain training.

Opening new base:

  • Support the base to ensure a proper recruitment of supply employee.

SECURITY

Nes Hub Level:

  • Responsible of the security rules implementation in for supply link with the Field Log Coordinator

Base Level:

  • Support Log Managers on the security rules implementation for supply link with the Field Coordinator
  • Support Log Managers on respect of internal security rules for all the logistics departments

COORDINATION & REPORTING

Nes Hub Level:

  • Provide Regular supply department Action plan to the Field Log Co
  • Ensure Reconciliation of monthly supply chain report for each bases
  • Report on monthly basis to the Field Log Coordinator and to the Logistics Coordinator:
  • Monthly narrative report
  • Updated Logistics tools: PMC –CMC-INFLOW + Inventory + Reconciliation tool + OFU and any other follow up tools implemented.

Base Level:

  • Ensure good communication between logistics supply and all department (general meeting, bilateral meeting,)
  • Provide logistics supply support and advice to Operational Team to ensure a smooth project implementation
  • Provide trainings to all departments in terms of Logistics supply procedure.
  • Participate actively to all meeting (weekly meeting, bi weekly support meeting …)
  • Provide any additional support upon request of Line Manager:
  • Ensure regular visit in all Bases (audit, reconciliation, training, framework, support …)
  • Ensure regular meeting with all Logistics Managers
  • Support all Logistics manager.

Opening new base:

  • Participate actively on the work plan for supply and schedule for any opening of new area of intervention

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Advertiser :Confidential 

Duty Station: Amuda

How to Apply:
Please send your CV to the following email/Link:

 northeast.humanitarian.ngo@gmail.com

Please consider to mention the advert ID (Above) and the job title in the email subject.

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