Project Officer -CCCM -Complaints and Feedbacks Mechanism

JOB Vacancy Announcement #: (3175)

Job Title: Project Officer -CCCM -Complaints and Feedbacks Mechanism

Application deadline: 28.06.2020

Other Information’s:

Only shortlisted candidates will be contacted.

CVs should be in English Language and in Word or PDF format.

Job Requirements:        

  • At least 3-year experience in an INGOs and/or International Institutions;
  • At least 1 experience working in the accountability unit of the AME department or CCCM department of INGOs and/or International Institutions;
  • At least 1-year experience managing a team of assistants;
  • University degree in a relevant subject (i.e. social science, public administration, communication, law);
  • Intermediate skills with the Microsoft Office Suite (i.e. particularly MS Excel);
  • Fluency local language ( Arabic) and very good in English (i.e. speaking and writing);
  • Ability to translate questionnaire from English to local language;
  • Excellent time management skills;
  • Ability to operate in a cross-cultural environment requiring flexibility;
  • Ability to work independently;
  • Strong attention to details.
  • Does not reside in the camp or work for another actor active in the camp.

Desired:

  • 2-year Managerial experience, including leading/supervising staff, report writing, meeting facilitation.

Job Description:

OBJECTIVES:

  • Ensure effective communication on the roles & responsibilities of CCCM Complaints Feedbacks Mechanism in the camp to the camp residents;
  • Ensure accurate registration and timely follow-up of complaints/feedbacks/request for inputs from camp residents and active actors in the camp;
  • Ensure proper implementation/follow-up of CFM-related activities;
  • Manage the CFM team.

KEY RESPONSIBILITIES:

  1. Implement/Follow up all CFM-related activities in the camp:
  2. Establish/Promote CCCM Complaints Feedbacks Mechanism in the camp:

o Establish, implement and monitor the CCCM CFM in the camp;

o Determine appropriate channels to raise complaints/feedbacks/request in information in the camp-specific context through community consultation (i.e. FGDs, listening groups, KII…)

o Carry out awareness campaign on the existence of the CCCM CFM unit and its mandate by developing adapted;

o Build capacity and understanding among ORGANIZATION CCCM team and actors active in the camp on the roles & responsibilities so the CCCM CFM;

o Develop camp-adapted IEC materials on the CFM, ensuring inclusiveness through adapted medium to vulnerable communities;

o Regularly assess effectiveness of all information-sharing efforts and incorporate findings into revised approaches;

o Maintain records of CFM awareness raising and promotion activities (including approximate numbers of participants) and submit to CCCM PM as required;

  1. Ensure accurate registration and timely follow-up of complaints/feedbacks/request for inputs from camp residents and active actors in the camp:

o Ensure the effective functioning the CCCM CFM and that camp residents/partners complaints/feedbacks/request for inputs are adequately captured, analysed, addressed and responded to in a timely manner and utilized by the program and coordination teams;

o Receive complaints/feedbacks/request for inputs through dedicated CFM hotline (i.e. phone call and WhatsApp number), CFM email address and the CFM boxes located in each sector of the camp;

o Receive complaints/feedbacks/request for inputs through CFM desk and through CCCM Monitors;

o Consolidate complaints/feedbacks/request for inputs in the CFM database and classify level of complaints/feedbacks/request to define the course of action and its implementation timeline;

o Treat urgent and/or sensitive complaints with the immediate attention they require, and ensure a fast resolution;

o Maintain confidential and detailed records of all complaints in the CFM database and other electronic and hard copy filing systems, as appropriate;

o Produce a monthly analytic CFM report for ORGANIZATION staff, following ORGANIZATION template;

o Adapt and improve the CFM based on monitoring of its effectiveness.

  1. Ensure protection mainstreaming through the CFM activities

o Support and consider gender, protection, and GBV concerns in all aspects of activities;  o Adhere and Promote to Prevention of Sexual Exploitation and Abuse principles and guidelines (for site residents, ORGANIZATION staff, partner agencies) o Support and promote participation of women, youth, and marginalised groups  o Refer immediately protection cases identified to ORGANIZATION Protection Officer for referral to protection actors.

  1. Manage the Governance unit:
  2. Ensure Management of CFM activities

o Support the CCCM PM in devising weekly and long-term work plans for the implementation of CFM activities;

o Ensure regular follow-ups on weekly and long-term work plan implementation of CFM activities;

o Provide inputs for the elaboration of Procurement plans as requested by the CCCM PM;

o Attend weekly CCCM team meetings;

o Flag directly foreseen challenges / issues arise in link with the CFM to CCCM PM, including security incidents;

o Attend inter-actor Operational/Sectorial/Ad hoc meetings in the camp;

o Support the CCCM PM in identifying areas for improvement and developing site strategy;

o Ensure accurate record keeping of project documentation, including photos, as requested by the CCCM PM;

o Ensure compliance to ORGANIZATION internal procedures and donor procedures;

o Ensure thorough reporting (i.e. externally: monthly report CFM activities, internally: weekly report to CCCM PM).

  1. HR

o Participation in recruitment of new staff, under guidance of the CCCM Team Leader;

o Day to day supervision and management of CCCM Site Maintenance assistants and Site Maintenance skilled/unskilled workers (i.e. attendance sheet signature, follow-up with finance…);

o Commitment to continuous learning through trainings and timely identification of capacity building needs and opportunities, in coordination with the CCCM Team Leader / HR department.

Advertiser :Confidential غير معلن

Duty Station: Raqqa-Abu Khashab Camp

How to Apply:
Please send your CV to the following email/Link:

Submission of application:

A) fill in the application through applying to the following link”

            https://forms.gle/55NmrATjqLGxkK6TA

B) Applications will no longer be accepted after 28 June 2020

Please consider to mention the advert ID (Above) and the job title in the email subject.