Senior Admin officer

إعلان وظيفة شاغرة رقم: 3215

المسمى الوظيفي:  Senior Admin officer

اخر موعد للتقديم: 11.07.2020

ملاحظات:
سيتم الاتصال بالمرشحين المناسبين فقط.

تقبل السير الذاتية المكتوبة بالانكليزية فقط، مع مراعاة ان يكون نوع الملف اما Word أو PDF.

متطلبات العمل:

(a) Personal Characteristics:

  • Strong sense of personal integrity.
  • Process and Policy Oriented.
  • Attention to details.
  • Ability to multi-task.
  • Ability to work independently.
  • Trustworthy, reliability, openness and ability respond rapidly to queries.
  • Problem solving abilities.

(b) Professional Characteristics:

  • Minimum 3 years of work experience in supply chain, preferably, with INGOs
  • Solid knowledge and understanding of the Syrian context, including geographical, political and security aspects.
  • Organized, results and detailed oriented, proactive.
  • Team player and good communication skills.
  • Strong computer competency with word processing, spreadsheets, databases, and other IT skills.
  • Possess leadership qualities and willing to exercise initiative.
  • Willingness to travel regularly.
  • Good command in English and local/national languages.
  • Able to receive critics.
  • Resistant to Stress.

Requirements:

  • University degree on: Business, commercial, Economics, Supplies Management or in Administration.
  • Solid knowledge and understanding of the Syrian context.
  • Willingness to travel regularly to field sites.
  • English and Arabic required, Kurdish is a plus.

Key Working Relationships:

Position Reports to:  Roving Supply chain Manager.

Position directly supervises:   IT Officer, Assets assistant, senior facilities assistant & Admin assistant in Kesra, DEZ.

Indirect Reporting: – Supply Chain Assistant. Admin assistant Al Hol.

Other Internal and/or external contacts:

Internal: Program teams, finance, MEAL and Supply Chain Team – Derek

External: Landlords, Service Providers.

 

الوصف الوظيفي:

Admin:

  • Support Roving supply chain manager in giving feedback on Asset, Facilities and IT.
  • Develop activities tracker and update on scheduled tasks to RSCM on every Thursday before close of business.
  • Hold regular meetings with /RSCM and update on any challenges and steps taken to address them before they arise.
  • Schedule visits to partner organization to ensure that minimum standards in the areas of Asset management are in place.
  • Take part in GRM Meeting and submit the final and updated versions of reports requested to RSCM
  • She/ He will assume responsibility of conducting market surveys, identifying and opening up needed facilities within all NES. In addition to closing down facilities.
  • Ensure that all organization`s premises at NES are well maintained Track expats accommodation and requirements.
  • Ensure office, warehouse and guest house are equipped with all necessary requirements/ supplies.
  • Adhere to the organization`s policies, procedures, standards and practices.
  • Manage Petty cash according to the organization`s NES policy.. Official petty cash custodian.
  • Prepare lease contract, payments and maintain up-to-date tracking sheet for all premises.
  • Perform and document routine inspections and maintenance activities at office
  • Undertake any other duties, consistent with skills and experience, as directed by the line management at Derek.
  • Report any incident or security issue (focal point)
  • Coordination with access team for getting approval from HAO.
  • Manage cleaners and cooks work schedules for facilities.

Compliance:

  • Admin activities are carried out in compliance with the organization and donor standards.
  • Documentary records are updated and archived in sequential order to avoid audit observations.
  • Conduct spot check for all assets, and lease agreement payments to ensure that the documents are complete and ready for any sort of official review.

Assets:

  • Ensure all procured assets are tracked with asset tags.
  • Ensure asset tag trackers are continuously up to date.
  • Provide asset reports per donor as needed.
  • Ensure cycle counts and assets verification done for all assets within NES.
  • Keep archive and track of equipment issue forms.
  • Evaluate assets that need disposal and report to RSCM with findings.
  • Ensure all assets are returned by staff before end of employment. .

IT:

  • Supervise IT Officer in ensuring IT maintenance is completed for all assets.
  • Support IT Officer in ensuring availability of internet connection in all locations.

 

الجهة المعلنة: Confidential غير معلن

مقر العمل: Derek 

كيفية التقدم للمنصب:       

يرجى ارسال السيرة الذاتية على البريد الالكتروني /  الرابط الإلكتروني التالي:

Go to the below link and fill out the spaces with needed information and then submit your application. Make sure you attach supported document (PDF-Word). CVs must be in English.

https://forms.gle/yZjdDR56CznZ5UYYA 

مع ضروة وضع رقم الإعلان أعلاه و المسمى الوظيفي  او عنوان الشاغر في عنوان الرسالة (خانة الموضوع).

ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.