Senior Logistics Officer

JOB Vacancy Announcement #: (3262)

Job Title: Senior Logistics Officer

Application deadline: 18.07.2020

Other Information’s:

Only shortlisted candidates will be contacted.

CVs should be in English Language and in Word or PDF format.

Job Requirements:        

 University degree in Logistics, Management, or any related field

 Good knowledge of logistics and procurement, and an interest in supply chain management.

 At least 5 years’ experience in Logistics with at least 3 years of experience in INGOs.

 Knowledge of one or more of the following areas would be an asset: agriculture, construction, food supply, inventory and property management, technology, transport, water, sanitation and hygiene services.

 Conscientious with an excellent sense of judgment, good sense of logic.

 Management and leadership skills

 Conflicts resolution skills

 Very Good English language skills

Job Description:

  1. Logistical Management A. Logistical management of Mission premises: – Oversee the furnishings of premises (offices and guesthouses); – Supervise maintenance and repairs of premises; B. Provision and replenishing of office supplies: – Identify needs in stationery and office supplies; – Establish a follow-up procedure for the stationery store; – Undertake purchases and storage of supplies; C. Financial Management: – Manage the expenses for the logistical department ; – Provide documentary justification of expenses to the Country Finance Department;
  2. Procurement, Stock Management and Suppliers A. Database of Local Suppliers: – Undertake a market study; – Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc; B. Follow up of Procurement Procedures, conforming to procurement guidelines – Undertake quotations or launch Calls for Tender; – Purchase goods, draft contracts; – Receive merchandise and oversee the customs procedures for imported goods; – Check the condition and nature of goods received as required by the contracts; – Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures; C. Management of Stocks and Supplies: – Identify warehouses for storages, ensure premises are furnished and made secure for use; – Establish tools for stock management; – Undertake periodic inventories; – Manage stock movements and distributions of goods in the framework of project implementation; 3. Management of the Vehicle Pool and Transportation A. Management of the Vehicle Pool: – Organise the allocation and daily availability of vehicles; – Establish tools for vehicles follow-up: log books, technical check-ups etc.; – Ensure the maintenance of and undertake a monthly inventory of the vehicle pool; – Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO; B. Transportation management: – Identify companies for the transportation of stock; – Elaborate and follow a timetable of stock delivery for projects; – Complete and file waybills ; – Organise and oversee loading and unloading of goods; – Ensure administrative and custom requirements are adhered to; 4. Management of Technical Equipments A. Management of the IT Network: – Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems); – Identify suppliers of Internet access and negotiate service contracts;

– Ensure back-ups of information and files are kept on the server; – Ensure the maintenance and undertake a regular inventory of IT equipment; B. Management of Communication equipment: – Organise the installation of communication equipment: telephones, HF and VHF radios; – Train staff in the use of such equipments; – Ensure the maintenance and undertake a monthly inventory of communication equipment; – Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO; C. Management of Power supplies equipment: – Organise the installation of equipment: generators, solar panels etc; – Train staff in the operation of such equipments; – Ensure regular maintenance and undertake a monthly inventory of equipment; 5. Deapartment Follow-up A. Team Leadership: – Update the organigramme and ToRs of the logistics department according to the mission development; – Oversee the team and undertake appraisals of directly supervised colleagues; – Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department; B. Internal Procedures and Information Flos; – Develop relevant management procedures within the team;

Improve information floes within the department and with othre departments and projects

Advertiser :Confidential 

Duty Station: Hasaka

How to Apply:
Please send your CV to the following email/Link:

 https://forms.gle/MbcrcCc1Z8U7emme7

Please consider to mention the advert ID (Above) and the job title in the email subject.

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