JOB Vacancy Announcement #: (3466)
Job Title: Procurement Officer
Application deadline: 11 Aug- 21 Aug 2020
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Good problem solving, and creative thinking skills within a changing environment.
- Attention to detail and follow up while maintaining the highest levels of confidentiality regarding contracts and financial matters
- Proficient in computer operating systems and Microsoft Excel/Office.
- Must be a self-starter, team player with a high level of integrity
- Possesses strong cross-cultural communication skills, both written and verbal
- Ability to be flexible and adaptable, taking on additional responsibilities as needed.
- Committed to the organization’s values and ethics.
- Possesses strong Organizational and problem solving skills.
- Must be a self-starter and internally driven to success and hard work.
- Possesses strong cross-cultural communication skills, both written and verbal.
- Must be a humble team player
- Ability to be flexible and adaptable.
- Willingness to travel in and out of the field.
- Must have analytical writing skills
- Computer literate with good skills in common Microsoft office programs
- High level of integrity and stewardship
- Committed to the Organization’s values and ethics
Education / Experience Needed
▪ Experience working with an NGO is preferred
▪ Field experience and knowledge of the region is a strong asset.
▪ Experience working with diverse cultures.
▪ Must possess at least two (2) years of related experience and training, or an equivalent combination of education and experience.
▪ Experience in Excel and computer skills
- English, required
- Kurdish, required
- Arabic, required
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
o Work in a security context that is fluid
This is a non-contractual document that can be varied from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All Organization staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
The Procurement Officer works to support the operations and programming in the Al-Hassakeh base, including procurement, administrative duties, and support of daily base operations. The position reports directly to the NES Operations Manager.
Key Organization Responsibilities
Managing and routing office communications, letters and documents.
Preserving office records
Updating office manuals and brochures
Managing electronic and printed files
Making sure that employees are applying HR rules and filling out timesheets correctly and accurately on a monthly basis
Provide translation and interpretation services as needed
Support all program managers with their procurement needs and ensure the paperwork is processed in line with the SP procurement policies and procedures. This includes the purchasing of goods, seeking of quotes and development of bid justification forms.
Be the point of contact for vendors and service providers, supporting PMs in addressing maintenance issues with items procured by the program.
Assist periodic checks on transactions to ensure organizational standards are upheld.
Conduct local Procurement in accordance with the Organization’s procurement policies and guidelines
Base procurement as requested and as per planned base management including fuel for generators, refilling of water, food, etc.
Responding to procurement requests from the program staff for program activities.
Collecting of quotations from local suppliers.
Maintain supplier information for regularly purchased items, and be informed of current local market prices for basic items.
Assist in getting quotations as needed. Buying the requested items, delivering items to the budget manager and maintaining good archive.
Participate in negotiation of contract terms on a range of central contracts and to monitor performance against these contracts
Regularly revise/update list of suppliers based on different sector of goods, services and work
Do procurement paperwork including (RFQs, preparing procurement packages, preparing contracts, help in tenders as needed).
Maintain a procurement tracking system for SP and provide regular updates to manager/designee for the Senior Management Team regarding the status of outstanding procurements
Provide support for the contract management
Provide support to the Operations Manager or designee, to ensure that all procurements meet donor regulations and SP standards and practices
Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and whole life costing
Support the Senior Management Team as needed in providing all customs related documents, invoices, etc. from the supplier and follow up with the Finance & Admin departments on payments
Ensure that all files are kept in order, and procurement documentation is completed and available for review, payments and implementation
Demonstrate a service-oriented approach to assisting the program team in understanding requirements and completing tasks
Responsible to conduct careful review of documentary evidences related to procurement making sure that nothing is deviating to SP /donor policies
Assist program staff with raising purchase requests (PRs) with providing price estimations of goods requested
Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
Develop activities tracker and update on scheduled tasks to Ops Manager every Thursday before close of business
Generate all required procurement documentation and maintain records and files in an impeccable manner
Conduct regular market surveys to ensure that SP is receiving the best value for money
Direct interaction with finance.
Support, when needed, the Senior Management Team in maintaining project files that are related to procurement.
Be available full time during times of emergency response activation.
Carry out any other related duties as might be reasonably requested by the Supervisor/designee
Duty Station: Al-Hassakah
How to Apply:
Please send your CV to the following email/Link:
Please consider to mention the advert ID (Above) and the job title in the email subject.
only Word and PDF CVs will be considered and it should be in English