JOB Vacancy Announcement #: 3837
Job Title: Finance Partnership Coordinator
Application deadline: 14-Oct-20
Bachelor degree in finance, accounting, economics and business administration. Candidate with master degree or professional degrees (CA, CIMA, ACCA and CPA) will be given preference.
At least 4-7 years of experience in similar role as finance, partnership coordinator with INGOs, DFID, OFDA and USAID funded projects. However candidate with past experience of working with OFDA/USAID funded projects with proven management skills will be given preference.
Strong knowledge USG donor rules and regulations, OFDA/USAID cost principles and eligibility and disallowed costs standards. Also good understanding of OFDA reporting requirements and past experience of managing partnership grants portfolios.
Excellent MS excel skills required that should fulfil the requirements of producing financial analysis, master budget and master cost allocation sheets.
Excellent financial planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities.
Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions linked with finance related responsibilities.
Extensive experience with INGOs with increasing responsibilities including a proven experience of establishing and running the grants/partnership projects will be considered an asset.
Past experience working in Syria related missions and good understanding of Syria situation will be considered an asset.
Very strong capacity for attention to detail, problem solving, and analysis of trends.
Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
Strong communication (written and spoken), and interpersonal skills in English, with experience of working with multicultural teams
Ensure partners’ monthly payments should be booked in NetSuite accounting software and proper back up documentation to be uploaded in the system and financial books are closed by 7th of each month.
Accrue partners payments in NetSuite and upon submission of deliverable reports monthly liquidation of advance payments.
Ensure proper review of financial documentation took place before releasing monthly advances to partners.
Maintain financial reporting and payment disbursement tracker for partners.
Implement procedures and templates to be used for formulating monthly finance reports for partners and ensures compliance with RI financial management SoPs and donor regulations.
Coordinate with partner organizations to collect monthly financial reports along with supporting documentations as required in signed sub-award.
Effective financial management of partners, coordinate and arrange monthly deliverable payments between cash delivery agent, partners.
Work closely with partnership program coordinator to ensure proper spending of project as well as partners’ financial progress is on track based on deliverables submitting to programs.
Review partners’ monthly projections and spending, identify needs of budget realignment if applicable.
Plays key role in sub-award revision to ensure budget realignment rules of donor and RI being respected and followed.
In coordination with Health Programme Manager collect monthly spending info from field and compile BVA for the WoS Manager review.
Coordinate and support project internal, external and donor audits as well as sub-awardee audits.
Conduct educational and training workshops for partners, project technical team to ensure they understand agreement compliance, RI finance templates, financial reporting needs and proper interpretation of budget vs actual information.
Ensure day to day mentorship to partner organization’s finance focal points and identify gaps and needs of capacity building and system improvements with respect to financial management of donor funds.
Work closely with Syria based Finance manager when needed to gather projections and spending of projects linked with hub level expenses.
Draft relevant financial management SoPs for partners and RI to ensure smooth and compliant atmosphere within project.
Facilitate sub-awards close-out, helping partnership program coordinator to ensure all tasks are completed as per the close-out checklist and that all required close-out documentations are kept on file for audits. Work with program team and budget holders to monitor spending and develop budget realignments when needed for partner. Financial analysis skills to perform award monitoring processes, highlight financial issues to Oversee and perform further analysis and monthly compliance visits to identify issues in partner accountancy and monthly reports.
Monitoring & technical support visits to Partner offices activity areas and training of Partners finance team in financial monitoring of partner.
Ensure project is ever ready for any types of audits and donor compliance visits.
Ensure meeting finance related deadlines, closure of monthly finance books, updating advances tracker and reconciling bank and cash books.
Prepare monthly staff payroll if applicable.
Process partners monthly advances.
Any other task requested by supervisor.
Advertiser : Confidntial
Duty Station: Derek
How to Apply:
Please send your CV to the following email/Link:
Please consider to mention the advert ID (Above) and the job title in the email subject.