Project Coordinator Assistant

JOB Vacancy Announcement #: 5967

Job Title: Project Coordinator Assistant

Application deadline: 6th November 2021

Duty Station: Hasakah and Qamishli

Job Requirements:

  • Bachelor or Master degree in Administration or any related field;
  • Experience with database management;
  • Extensive experience with document and filing management;
  • Fluent English and Arabic (written and spoken);
  • Excellent writing and communication skills;
  • 2 years previous experience in similar jobs with any humanitarian NGO.
  • Good organizational and prioritization skills;
  • Proficiency in Microsoft Office, Microsoft Excel and Publisher;
  • Strong interpersonal skills
  • Strong analytical skills


Job Description:

Major Responsibilities:

  • Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analyzing contextual information, through a sound knowledge of counterparts, and from different stakeholders, in order to improve decision-making processes.
  • File and update field contacts and correspondence (with other NGOs, local authorities, media, etc.) in order to ensure information sources accuracy and its availability on regular basis.
  • Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, NGOs, etc.) in order to ensure fluent and accurate communication flows.
  • Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
  • Translate documents and act as an interpreter when needed


  • Informs PC about security alerts and advises if any changes or reaction needed in the project activity of movements.
  • Assists PC with the context analysis and security actors mapping, updates the project maps and the security contact list.
  • Acts as Security Focal Point for the security actors and other relevant actors: organizes meetings and consultations;
  • Informs PC immediately about major security incidents, updated the Security Logbook daily.
  • Organizes meetings as requested by PC.
  • Updates the Meeting Logbook and Contact List and shares it with PC in agreed form.
  • Keeps the record of and files important correspondence and formal documentation in the project and ensures confidentiality.

Advertiser: Purity

Other Information’s:

Job Overview/Summary:

Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations a

How to Apply:
Please send your CV to the following email/Link:

Please submit your CV to and clearly write the job title and the vacancy number in the subject line (Project Coordinator Assistant – A-050). Correspondents without a subject line will not be considered.

Note: Only Shortlisted candidates will be contacted.

Please consider to mention the advert ID (Above) and the job title in the email subject.

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