إعلان وظيفة شاغرة رقم: 6004
المسمى الوظيفي: مسؤول مشتريات Procurement Officer
اخر موعد للتقديم: 24.11.2021
مقر العمل: NES (Manbij\Raqqa\ Kobane or Derek)
The purpose of the Procurement Officer is to plan and provide procurement services in support of programme activities of North East Syria Program. Specifically, to manage the procurement function to facilitate accountable and efficient procurement of goods and services for CVT programme activities and ensuring that the Procurement processes are in accordance with CVT and donor’s guidelines and procedures. The Procurement Officer needs to have good working knowledge of English and Arabic; Kurdish is an asset.
FUNCTIONAL AND HIERARCHICAL REPORTING LINES:
Reports to Procurement Senior Officer of Northeast Syria.
Collaborates with programme staff, specialized technicians, skilled workers, suppliers etc. in Northeast Syria.
Supervises Procurement Assistant(s)
PRINCIPAL ACTIVITIES AND KEY AREAS OF ACCOUNTABILITY:
To follow CVT standard procurement practices and keeping records to fulfil audit trail standard.
Conduct day-to-day procurement tasks, including but not limited to, review of the procurement plan, ensuring updated of price list, supplier database, prequalified vendor list are in place, documentation is correctly completed and filed etc.
To ensure PRs are prepared with accurate information that can lead to accountable and fair competition among suppliers.
To conduct tender process according to the CVT procurement standard.
To liaise with programme managers and give advice about best ways to procure goods ensuring quality control and conformity with required specifications.
Through procurement of goods, services, and works ensure support to programs delivery is of optimum level. Ensure necessary authorization / approvals are always obtained and execute the purchase and delivery of appropriate supplies in a timely and cost effective manner.
Draft tender documentation (tender notice, evaluation table, evaluation report) and upload it for ELO approval to ensure its readiness for review and signing.
Draft the contract of purchase and upload it for ELO approval to ensure its readiness for review and signing.
Coordinate with suppliers, requester, warehouse staff, and logistics partnership to ensure receipt of supplies are arranged in advance and that necessary preparation is carry out for quantity and quality verifications.
Keep track on deadline of delivery stipulated in each Contract/PO and that necessary reminder sent out to suppliers if the deadline is approaching. Apply penalty clause of the contract unless force majeure clause is applied.
Keep track on payment process and communicate as necessary with finance department and suppliers regarding payment progress.
Support Procurement Senior Officer to monitor implementation of procurement plans and act proactively to ensure program teams submit their procurement requests on timely manner as advised by the procurement plans.
Review newly submitted Purchase Requests (PRs) to ensure information provided are correct and expected date of delivery is achievable considering all workloads. Provide feedback to requesters on how to prepare PRs in correct ways or if some revisions in the PR is required.
Provide technical support on procurement management to CVT partners whenever requested.
Follow up on end of contracts and take relevant actions.
Visit field offices on regular basis
Taking additional responsibilities or other tasks as assigned by line manager or higher supervisors.
Indicators of successful performance:
- Every PR is procured not later than expected date
- Tender procedures are performed independently (with no or small supervision) and within internal time frame standards:
– Preparation of tender notice (simple standard tender) 1 day
– Preparation of tender notice (complicated tender) up to 3 days
– Tender evaluation (simple standard tender) 1 day
– Tender evaluation (simple standard tender with samples) 2 days
– Tender evaluation (complicated tender) up to 5 days
- Under supervision of Procurement Team Leader market assessments is conducting every 3 months, prices changes are archived and are available on SharePoint
- Under supervision of Procurement Senior Officer suppliers database is updated on a bi-weekly basis and information is filled according to template: it contains all current CVT suppliers with experience history, potential suppliers.
الجهة المعلنة: Confidential غير معلن
كيفية التقدم للمنصب:
يرجى ارسال السيرة الذاتية على البريد الالكتروني / الرابط الإلكتروني التالي:
مع ضروة وضع رقم الإعلان أعلاه و المسمى الوظيفي او عنوان الشاغر في عنوان الرسالة (خانة الموضوع).
ملاحظة عامة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.