Acted - الحسكة

Liaison Officer - يرجى مراجعة التنويه الهام في حقل كيفية التقديم(جميع المتقدمين إعادة تقديم طلباتهم باستخدام نفس الرابط المعلن)

تم إغلاق هذه الوظيفة ولم تعد تقبل الطلبات. نشكرك على اهتمامك ونشجعك على تصفح الوظائف الأخرى المتاحة.

العلاقات العامة و الأمن و السلامة

منذ 5 شهر

مغلق

دوام كامل

الانجليزية

Job Description ترجم للعربية

We kindly ask all those who applied to resubmit their applications using the same link.

تنويه هام:

نود إعلام جميع المتقدمين بأنه حدث خلل تقني في رابط تقديم الطلبات، ونتيجة لذلك لم يتم استلام الطلبات السابقة بنجاح. لذا نرجو من جميع المتقدمين إعادة تقديم طلباتهم باستخدام نفس الرابط المعلن.

We apologize for any inconvenience this may have caused and appreciate your prompt attention to this matter.

Liaison Officer has the responsibility to adhere and commit to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment) always. As all managers and coordinators, the Liaison Officer has the responsibility for ensuring that measures to prevent SEAH are implemented and regularly monitored. The Liaison Officer should ensure that staff under his/her supervision/management understand and comply with ACTED PSEAH policy and have completed the mandatory trainings on the Code of Conduct and the PSEAH Policy. Liaison Officer should promote an environment to help prevent sexual harassment, exploitation, and abuse both at the office and in the field and report any misconducts or SEAH issues appropriately according to ACTED’s procedures.

Job Purpose

The liaison officer is responsible for all communications with the local authorities at Sub-District and governorate levels. The Liaison Officer is also responsible to engage with the liaison unit of the regional humanitarian coordination platforms (I.e NES Forum). On ad hoc basis, the LO might be asked to provide administrative/human resources/security support.

Objectives

Responsible for overall communications with the local authorities at both District and Governorate/Provincial levels and sub-levels and Asayesh and may provide administrative support as well as security and human resources assistance whenever necessary.

Responsibilities ترجم للعربية

Duties and Responsibilities

Internal reporting

Overview the timely submission and accuracy of activity reports for Area Coordinator outlining contextual updates in the region, main security incidents, meetings attended, and issues discussed therein along with any required action points.
Ensure administrative requirements toward customs and any other local authority when implementing activities.
Support the Area Coordinator in providing an updated External stakeholder mapping and update it with changes of local administrative structure when needed.

Public Relation responsibilities:

Ensure compliance of ACTED with all general requirements of the Provincial and District Authorities including submission of requested reports and responding to special requests.
Ensure that pending permissions/authorisations to conduct activities are submitted across the district as per the needs of programme teams and ensure presentations on completed activities are provided in a timely manner when required.
Support processes at the Area Office aimed at improving internal and, as per the recommendations of Coordination, external communication / visibility, i.e. development of an ACTED Information Bulletin, implementation of an activities bulletin board, etc.
Advice ACTED on opportunities for collaboration with local and international NGOs, private sector organisations, and government departments; specifically support coordination in developing practical relations with other actors.
Delegated by the Area Coordinator, represent ACTED at local coordination meetings or local NGO forum and ensure good relations with them.
Report on any incident and monitor the overall political and security situation in the area.
Support the Area Coordinator to consolidate all ACTED departments monthly activities reports and submit to main HAO.
Consolidate and present the ACTED annual report to relevant authorities and renewing the yearly ACTED registration in NES.

Others

Draft ACTED formal letters as per request and stamps them and be the focal point to get any clerking approval/s from relevant authorities in all areas.
archive a copy or record of all in camps and Off camps ACTED MoUs.
Create and update Tracker for MoUs follow up and its renewal. Process of renewal to be initiated at least 2 months prior to MoUs ending date.
Archive all the letters copy in Liaison department for a record.
prepare a memo outlining per governorate or district local rules applicable on INGO’s and its dissemination within ACTED FLAT and Program departments HODs in order for HODs to incorporate it in their planning an ensure timely actions.

Key Performance Indicators.

# of permissions collected within two days following the request
# MOUs/handovers/donation forms consolidated ( i.e stamped and signed by all ) with in 10 working days following request
# timely/qualities submission of MoU and external communication trackers ( each Thursday )
Foster a cooperative culture with IDP affairs office and camp administration
# Sops/Note for records on Liaison updated process
% of issued solved related to the external relations.
% of updating coordination and the internal department FLAT and PROG with the local

Requirements ترجم للعربية

QUALIFICATIONS

Essential Qualifications :

Bachelor’s degree.
At least 3 years’ work experience with an INGO in an emergency and/or development setting,
At least 1 year work experience with an INGO in relevant field (Security – Liaison – Public relation)
Proficiency in Microsoft Office, Microsoft Excel, Microsoft Word and Publisher
Fluent English and Arabic (written and spoken).
Excellent writing and communication skills
Ability to work under pressure in a high pace environment.
Good organisational and prioritisation skills.
Strong interpersonal skills
Strong analytical skills

Preferred Qualifications:

Good knowledge of Hasake and Der Ezzor area context.
Training or courses related to public relations
At least 2 years work experience with an INGO in relevant field (Security – Liaison – Public relation)

How to Apply ترجم للعربية

The To apply for this opportunity, you are kindly requested to read the following points:

1- Read the job description carefully.

2- You may need to create a mail account.

3- Fill in the job application form through the following link:

https://forms.office.com/e/Q5vRn3w9Vt

4- closing date for the announcement is: 01 September 2024 at 9:00 AM

Important Notes:

Acted is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to Acted Code of conduct and Acted Global Policies especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse and/or sexual harassment during employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.
Acted is committed to gender equity and to have a balanced and diverse workforce. Acted strongly encourages qualified women, persons with disabilities and persons from under-represented groups to apply to the position.
Acted offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.

Acted never uses external recruitment agencies and recruitment is always free of charge.

The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at Acted.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.

We kindly ask all those who applied to resubmit their applications using the same link.

تنويه هام:

We apologize for any inconvenience this may have caused and appreciate your prompt attention to this matter.

نصيحة لحمايتك

ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.

حول المُعلن

Acted

Independent, private and non-profit, Acted respects a strict political and religious impartiality, and operates following principles of non-discrimination, transparency, according to its core values: responsibility, impact, enterprising-spirit and inspiration.

Our INGO is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

Our INGO endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.