• Responsible for managing the entire fleet, overseeing, coordinating, and facilitating various transportation and related activities.
• Coordinating staff movements using the shuttle system tool, and managing the distribution of trips and vehicle allocation.
• Collaborate with the Operations Manager to assess fleet capacity as needed, and communicate any related concerns to fleet management.
• Handling the responsibilities of the Asset Controller as assigned by the Operations Manager.
• Responsible for receiving, recording and issuing assets and their supporting documentation as well as disposing of the assets.
• Responsible for facilitating physical verification of assets (i.e. fiscal year end, grants end and random verifications) in coordination with Operation Manager and Head of Finance.
• Ensure that the organization’s premises are well-maintained and equipped with the necessary items in both offices and guest houses.
• Responsible for requesting and closing the cash advances.
• Keep all related payments for Operations activities up to date and update the payment tracker, including but not limited to driver payments, lease payments, internet, and other operation-related payments.
• Ensure the generators are operating efficiently, closely monitor regular checks and maintenance with the handyman, and manage all necessary repairs.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Supervise, orient new team members as necessary.
• Provide team members with information, tools and other resources to improve performance and reach objectives.
• In liaison with Operations Manager, facilitate the movement of goods/ commodities for programs.
• Promptly process service and goods purchase requests for the respective office in coordination with procurement.
• Manage the fleet and the movements and ensure the travels for national and international of the organization or official visitors as per the movement plans.
• Must have a clear understanding on all the organization’s policies and operation requirements.
• Any coordination required with multiple stakeholders (internal/ external) for commodities movement for and to warehouse.
• Assist in purchasing items required for office operation in respective in coordination with procurement.
• Receive and certify all purchases made by the organization in the field office for operation use.
• Document all Logistics procedures and keep file copies of all documentation.
• Responsible for Fleet management and reporting.
• Responsible for Warehouse management and reporting.
• Responsible for Assets and Inventory management and reporting.
• Responsible for Admin, Facilities management and facility contracts for the organization’s offices, GHs, and Warehouses.
• Maintain a clear record of all leases.
• Make sure to submit all the Operations reports in a timely manner.
• Assist in operation utility bills like water and power bills.
• Manage the transportation of goods/supplies in the organization’s operational areas and to beneficiaries.
• Ensure that commodities stored in the warehouse/storage are safe and in good condition.
• Contributes to team effort by accomplishing related results as needed.

Security 

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Supervisory Responsibility

Supervisory roles for Cleaners and Handyman.

Accountability 

Reports Directly to: Operations Manager.

Works Directly with:  Operations, Programs, HR, and Finance staff.

Accountability to Participants and Stakeholders

the organization’s team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

• 2-3 years of experience in supply chain role which includes (Logistics, Admin, Asset, Fleet Management and warehousing) and/ or relevant university degree or equivalent.
• Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
• Effective verbal and written communication, organizational skills – Fair in both written and spoken Arabic and English, Kurdish is an advantage.
• Basic computer skills (Word, Excel) and knowledge of and experience in inventory, human resource management, procurement procedures, etc.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members and a proven ability to solve problems independently without direct supervision.
• Experience with international humanitarian organization will be considered as an add.
• Team supervisory is preferable.