Job Purpose

Under the authority of the FSL Project Officer, the FSL Project Assistant is responsible for supporting the implementation of all technical programmes/interventions undertaken by ACTED or sub-contracted, matching with ACTED’s quality criteria and strategy related to FSL activities.

He/She is fully responsible of the activities decided by the FSL Project Officer  in terms of quality, respecting ACTED technical guidance notes and SOPs..

 Objectives

• Mission 1: Support in implementation of FSL field tasks and operation. 

• Mission 2: Field focus program staff ensuring good representation of ACTED policies, procedures, code of conduct and SOPs to target communities and local authorities. 

DUTIES AND RESPONSIBILITIES

Under the supervision of the FSL Project Officer, FSL Project Assistant responsibilities include:

a)         General responsibilities:a.     Works with the local authorities to understand the market and systems within which the targeting and implementation of projects will be conducted. 

b.         Supports the Project Officer on the activities implementations and field visits (Needs assessments, beneficiaries’ selections, registrations, program verification, activities monitoring, business training provision , BoQs preparing ).

c.         Participates to and support technical assessments for potential targeting areas for defining new intervention areas. 

d.         Regular follow-up and monitoring of project activities in an organized manner, and ensure feedback receiving from beneficiaries throughout the project cycle (registration, identification of activities, distributions, and monitoring).

e.         Sensitize beneficiary communities on project objectives and activities, collect and report feedback 

f.          Support other FSL sub-sector teams in field quantitative tasks (non-technical) once needed in tense phase of FSL program.

g.         Participate in FSL assessments defined be the project manager/coordinator aligned with cluster coordination.  

h.         Protection Mainstreaming through the programming and distribution, ensuring that beneficiaries with specific needs are prioritized and additional assistance is provided when required.

b)        Reporting:

a.         Collects photos of program implementation and ensure that donor visibility is respected. 

b.         Assists in the identification and location of beneficiaries when requested.

c.         Draft activity reports and submit daily and weekly updates to the line manager. 

d.         Regular reporting to FSL Project Officer for any challenges identified in the field.

c)          Technical Tasks

a.         Supports the implementing of FSL activities.

b.          Training provision for beneficiaries aligned with ACTED guidance notes and training materials. 

c.         Participates to elaborate deliverables to specification and within timeline.

d.         Provide required information to relevant parties as dictated by the FSL Project Officer. 

e.         Participates in identifying and documenting best practices and lessons learned.

f.          support the FSL Project officer with preparing the relevant BoQs based on the type of activity.

g.         Making sure the field tasks is conducted according to agreed SoPs , guidelines and raise any concerns or feedback if there is any issue or gap with implementing the SoPs , guidelines .

h.         Ensure technical accuracy of beneficiary procurements in accordance with submitted action plans and invoices (for MSME activities). 

d)         Administration and Other Tasks

a.         Maintain an efficient, organized system of paperwork and reporting for field work, and participate in preparation of all supporting documents for cash payments. 

b.         Ensure timely departure and return from the field: this includes leaving to the field with all necessary documents and materials to complete a successful workday.

c.         To perform other duties as requested by the project and country management team.

Qualifications

Desired:

• Bachelor’s degree.
• Fluency in Arabic.
• Ability to travel among NES area
• Basic English-writing and reporting skills.
• Have at least one year experience in FSL programs.
• Have at least two years total experience working with an INGOs/LNGOs
• Has a clear understanding of the FSL methodologies regarding the activities to achieve project objectives.
• Basic knowledge in Office program, specially Excel and word.
• Ability to work under pressure in a high-pace environment.
• Ability to manage complaints.
• Willingness to follow instructions, especially those related to security.
• Excellent social and communication skills.
• High commitment to cultural sensitivity, honesty, integrity, Trust-worthiness and accountability.
• Organized, methodical, and thorough work ethic.
•  Punctuality.
• Dedication and proven interest in displacement issues, field work and humanitarian programming.

Preferred:

• Bachelor’s degree in agriculture
• Residency in Deirezzor governorate .
• Number of years working with INGOs/NGO
• Number of years working in FSL sector
• Level Knowledge in office programs specially excel and Word