Background
1- Office/Unit/Project Description
The scale, severity and complexity of needs across Syria remains overwhelming. An estimated 70% of the country’s population is in need as of the end of 2024. The increase in numbers of returnees to various Syrian governorates increases the pressure on the already existing overwhelmed services.
Six UN Organizations have developed a Joint Programme to Strengthen Urban and Rural Resilience and the Conditions for Recovery in Syria, with a current budget of approximately US$ 18 million during the period 2025-2026 to be impmented in Eastern Aleppo, Syria.
The United Nations Joint Programme (UNJP) enables the participating UN organizations to respond to people’s needs in the dynamic Syria context with the required early recovery and resilience programming that supports basic social services provision and livelihoods, while facilitating social cohesion and supporting the resolution of local disputes.
Against this backdrop, the Programme and Reporting Specialist will work under the direct supervision of the Programme Manager, and in coordination with the focal points of the Participating United Nations Organizations of the Joint Programme.
The Programme and reporting Specialistwill be responsibe for the progress and annual reporting of the JP, and the overall programmatic support to the programme manager. Furthermore, will work to ensure the successful implementation of the Joint Programme strategies.
2- Scope of Work
Summary of Key Functions:
- Provide programme and project management support to the UN Joint Programme
- Ensure implementation of the Joint Programme Strategies
- Prepare progress, annual, and final reports for the Joint Programme
- Document lessons learned from the Joint Programme and share best practices
Provide programme and project management support to the UN Joint Programme
- Working together with the Programme Manager, develop an overview of multi-year cost projections (i.e. for programme and operations), to support resource mobilization efforts.
- Prepare Multi-year/Annual work plans/budgets based on the guidance of the Programme Manager, ensuring compliance with the cost-sharing agreements.
- Ensure the budgets are accurately reflected in Quantum, supported with the required paper-trail.
- Continuous analysis and monitoring of the JP expenditure, commitments, and cash resources, to ensure alignment with approved workplans/budgets, third party cost-sharing agreements, and Joint Steering Committee decisions.
- Prepare periodic analyses, and forecast, to present to the Programme manager, to enable timely decision making.
- Based on analyses, if required prepare budget revisions, and ensure accurate reflection in Quantum, supported with the required paper-trail.
- Verification of the quarterly and annual Financial Expenditure Reports
- Act as focal point for due diligence requests from all UN participating agencies
- Ensure the required range of financial reports are relied upon to arrive at the most accurate picture of the JP finances
Ensure implementation of the Joint Programme Strategies focusing on the achievement of the following results:
Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to any strategy documents relevant to the UNJP
- Identifying areas for support and interventions within the JP
- Identifying opportunities for collaboration and cooperation with other entities and partners, and support the design of such interventions;
- Business processes mapping and preparation of the content of internal Standard Operating Procedures for strengthening Results-based Management in the Stabilization pillar
Prepare quarterly progress, annual progress and final reports focusing on the achievement of the following results:
- Prepare high-quality JP progress reports (quarterly and annual) in strict accordance with contribution agreements, the JP documents and UN policies, procedures and requirements in advance of due dates. Reports will be based on the M&E plan and overall framework, including results, partnerships, issues/concerns, risks and lessons learned.
- Ensure reporting is in accordance with donor requirements.
- Prepare presentations for the Joint Steering Committee on the progress of the JP implementation and achievements
Document lessons learned from the Joint Programme and share best practices focusing on achievement of the following results:
- Compile lessons learned and best practices
- Share information among Participating UN Organizations and stakeholders
- Share JP knowledge products through networks or global think-tanks
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
3- Institutional Arrangement
The incumbent will work under the direct supervision and overall guidance of the UNJP Manager. And will also work in close collaboration with the focal points of JP Participating Organizations, and with the MPTFO in UNDP.
4- Competencies:
Please refer to the competency framework site for the entire list of competencies and further explanations.
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
| Cross-Functional & Technical competencies |
| Thematic Area | Name | Definition |
| Partnership Management | Strategic Engagement | Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives |
| Business Direction & Strategy | Strategic Thinking | Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP. |
| Business Development | Knowledge Generation | Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need. |
| Business Development | Integration within the UN | Ability to identify, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations. |
| Business Management | Partnerships Management | Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies. |
| Business Management | Communication | Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. |
5- Minimum Qualifications of the Successful NPSA
| Min. Education requirements | Advanced University Degree (Master's degree or equivalent) in social sciences (international development, development studies, political economy, and public policy) or a related field is required. OR First level University degree (Bachelor’s Degree) with an additional 2 years of qualifying experience will be given due consideration in lieu of the advanced university degree. |
| Min. years of relevant work experience | Minimum 5 years (with master’s degree) or 7 years (with bachelor’s degree) of relevant experience at the national or international level in programme and project management and implementation, and reporting. |
| Required skills |
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| Desired skills in addition to the competencies covered in the Competencies section |
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| Required Language(s) |
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| Professional Certificates | N.A |
6- The following documents shall be required from the applicants:
- Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
- A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
- Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
نصيحة لحمايتك
ننصح بقراءة طريقة التقديم بعناية و التقيد بتعليمات التقدم للوظائف و المناقصات.