The Procurement Assistant works to support the operations and programming in the Al-Hasakah base, including procurement, administrative duties, and support of daily base operations. The position reports to the Senior Procurement Officer.  

•    Provide support to program managers for procurement needs, ensuring compliance with policies and proper documentation.  
•    Assist in communicating with vendors, addressing issues, and maintaining positive relationships to support procurement processes.  
•    Collect quotations from local suppliers, update supplier records, and monitor market prices as directed.  
•    Assist in preparing procurement documents, including RFQs, purchase orders, payment forms, and procurement packages, ensuring accuracy under supervision.  
•    Help coordinate monthly vendor payments by preparing necessary documentation and supporting the finance team in resolving discrepancies.  
•    Update procurement tracking systems and provide status information to the supervisor as needed.  
•    Ensure materials and services meet specified quality and cost requirements under the guidance of the supervisor.  
•    Conduct basic market surveys to gather pricing information and ensure cost efficiency.  
•    Provide support for procurement tasks during emergency responses as directed by the supervisor.  
•    Perform additional duties and responsibilities as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.    Good problem solving, and creative thinking skills within a changing environment.
2.    Attention to detail and follow up while maintaining the highest levels of confidentiality regarding contracts and financial matters
3.    Proficient in computer operating systems and Microsoft Excel/Office.
4.    Must be a self-starter, team player with a high level of integrity
5.    Possesses strong cross-cultural communication skills, both written and verbal
6.    Ability to be flexible and adaptable, taking on additional responsibilities as needed.
7.    Committed to the organization’s values and ethics.
8.    Possesses strong Organizational and problem-solving skills.
9.    Must be a self-starter and internally driven to success and hard work.
10.    Possesses strong cross-cultural communication skills, both written and verbal. 
11.    Must be a humble team player
12.    Ability to be flexible and adaptable. 
13.    Willingness to travel in and out of the field. 
14.    Must have analytical writing skills
15.    Computer literate with good skills in common Microsoft office programs
16.    High level of integrity and stewardship
17.    Committed to the Organization’s values and ethics

Education / Experience Needed

▪    Experience working with an NGO is preferred.
▪    Field experience and knowledge of the region is a strong asset.
▪    Experience working with diverse cultures.
▪    Two (2) years of related experience and training, or an equivalent combination of education and experience is preferred.
▪    Experience in Excel and computer skills.

Language

·    English, required     
·    Arabic, required
.              Kurdish, preferred

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.